Find the Coach on COMET

When you log into COMET, click on Coaches and Staff on the menu on the left- hand side to open the drop-down menu.

Then click on Search coaches.

Click on Search

Once on the Search Coaches screen, your club will automatically be populated in the club box, so all you need to do is click the Search button highlighted.

This will bring up a full list of coaches that have ever registered with your club on COMET.

Find the relevant Coach and click on their name

Click on the name to bring up that person's coach registration page.​​​​​​​

Check and update the Mandatory fields

Make sure that all of the mandatory fields are still correct and up to date.
The email and home address can be found in the contacts tab, and the photo can be edited in the box highlighted next to the person's information.

If you do need to update any of the information you can click the Edit button highlighted to update as required.

Then click on New registration to begin the registration process.

Input the role details and Click on Save

After clicking New registration you then need to select the role of the person in the Registration type box, as well as the Age group of the team they will be helping within the Age category box.

Then click Save.

This will begin the registration process and the registration request will move to the first stage - ENTERED.

Input/Update the person's coaching qualifications

Once at stage ENTERED, you now need to ensure all of the coaches qualifications are added and are up to date.

You do this in the Additional info tab in the Titles section.

Click on the PLUS icon in the Titles section to add new qualifications

Once on the additional info tab, click on the plus icon highlighted in the Titles section to add any additional qualifications.

If the person is registering in a role that doesn't require qualifications and they don't have any qualifications, simply select 'No Qualification' on the person's page when filling in the mandatory fields or within the Titles section.

Input/update the qualification details

If you do need to add any additional qualifications, after clicking on the plus icon in the Titles section you need to select the qualification and also input the dates of the qualification.

Then click Save.

If the qualification has been obtained outside of Wales you will need to upload proof of this qualification by clicking the Choose Button highlighted and then selecting the proof document from your device.

If you are not sure about the exact dates of an FAW qualification, these can be found on the certificate issued to the coach that they can access through their FAW Coach Education account.

The qualifications will now be added to the person's record

This will add the qualification to the coach's records in the Titles section.

The FAW will input all DBS information

All DBS checks are put on to the COMET system by the FAW Safeguarding team so you do not need to worry about this section.

If a check has been completed with your club via the FAW online DBS system, the Safeguarding team will add this automatically onto COMET.

If a paper DBS application has been submitted, then the coach must send their original green DBS certificate into the Safeguarding team once received, in order for the FAW to complete the process and allow the Safeguarding team to upload the information on to COMET.

Only the Club Safeguarding Officer will be able to see an individuals DBS information on COMET, for all other user roles this section will be blank.

Once you have added any relevant qualifications, you then need to return to the Active registrations page in order to submit the request to the FAW for approval.

Submitting the registration request to the FAW

When the registration is at stage ENTERED, it means that you have begun the process and now need to submit the registration request to the FAW.

At this point the person will have received an email containing the form which they can sign digitally to return to you via email.

Please see our user guide on video on how this can be done.

Alternatively they can also print this out to sign and then scan this back via email, or take a photo of the printed and signed form to return to you via mobile or email.

You can also click the Options button, and then the Generate registration form button to get a copy of this form if you needed to print or send via email yourself.

To proceed with the registration you then need to click the Documents button highlighted to upload a copy of this signed form onto COMET.

Uploading the signed form

Once you have clicked the Documents button (1), a pop-up box will appear where you can upload different documents. In the Registration form section (2), click on the Plus icon. Another pop-up box will then appear.

Then drag a file into the box or click the Choose button (3) and this will take you onto your Laptop/PC device where you need to go to where the signed form is saved and then double-click on the form to upload it onto COMET.

The form is now uploaded onto COMET

Once you have double-clicked on the document it should immediately appear in the documents box within the Registration form section.

You have now uploaded this document for the FAW to review.

You now need to exit the documents pop-up box by clicking on the cross in the top right hand corner, and now proceed to submit the request on the Active registrations tab.

Now click on Edit

Edit is the button used to carry out actions on a registration request, so click this to proceed.

Click on SUBMIT

Once you have clicked Edit, you will either be able to Cancel the request by clicking the CANCEL button, or proceed to submit to the FAW. You can do this by clicking the Save as button (1), and then the Save as SUBMITTED button (2).

Confirm the submission in the pop-up box that appears

Once you have clicked Save as SUBMITTED, a pop-up box will appear.
To confirm the submission, just click the Yes button within the pop-up box.