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In this section, you will need to select YES or NO to all answers, apart from 4.2 where you will have the option of uploading a copy of your Club Safeguarding policy.

To upload a cop of this policy you need to click on the Red paper icon highlighted.

In the pop-up box that appears, you then need to change the document type to Supporting document instead of Generated by COMET.

You then need to click the Choose button and upload your Clubs Policy by double clicking on it wherever it is saved on your device.

section 5 - club contact information

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Clubs

The aim of the Club Accreditation programme is to raise standards at every junior club in Wales' six area associations, by ensuring clubs have more and better coaches, all qualifications are valid and the provision and procedures in place are conducive to positive experiences for all our players. 

Our Club Accreditation Criteria explains what clubs need to achieve Platinum, Gold, Silver, Bronze or Standard level accreditation.

Each club needs to complete a Club Accreditation application for the FAW to assess what level they're operating at, in terms of coaching, safeguarding and governance. Each club needs to achieve Standard level to be permitted to play junior football every season. 

From the 2020/21 season, the way clubs submit their Club Accreditation applications will be changing. Going forward, Club Accreditation applications will also be made via the COMET system.

To prepare to use COMET for Club Accreditation, clubs can take the following steps:

1.     Add the person responsible for club accreditation as a user;

2.     Register club coaches, staff and officials as well as fill in club information such as listing your teams and adding club contact and social media details.

To access the training Webinar on Club Accreditation, as well as other useful information regarding the Club Accreditation programme, click here.

adding your club accreditation comet user to access the application

When Club Accreditation went live on the FAW COMET system, a new club user role was created: Club Licensing Club Responsible.

You can add this role for other users by going to your My Club dashboard and clicking New User, then adding the user details and ticking the box next to Club Licensing Club Responsible (as shown above), and saving.  

You can also add the Club Licensing user permission to existing users by selecting the Users tab in your My Club dashboard and clicking on the relevant user.  Click Edit and tick the box next to Club Licensing Club Responsible, and save.

PLEASE NOTE: You cannot amend your own user access on COMET, so if you do not have another person at the club with the User Creator role, please email cap@faw.co.uk and the FAW will go in and tick this box for you.

For full details on how to add and edit club users to give them access to this role, click here.

Accessing the Club Accreditation application

Once the application has been set up by the FAW, the relevant user within your club will get an email to notify them of this, along with a link to take them to COMET. 

Once logged into COMET, click on the License Application button on the left-hand side and then click on My applications to see all available licensing applications for your club.

Once you are on this page, click on the relevant Club Accreditation application for the  season and it will take you onto the application.

what does the application look like on COMET?

The Club Accreditation application is split into 5 sections on COMET. As a club you will need to go into each section and answer all questions.

PLEASE NOTE: For Club Accreditation purposes, the Stadium will always be defaulted to Dragon Park in the top right hand side of the application so do not worry that your grounds aren't showing here.

You will answer the questions in a number of different ways. Some will require free-hand typing, some will require ticking a box Yes or No, some will require you to upload a document and a number will ask you to upload a report from information already detailed on your club COMET account.

For the questions that require a report, this report is generated by the system so can be uploaded at the click of a button.

However, you will need to ensure as a club you have the required information in place on COMET first to provide the full information.

As an example when asked for a list of club teams - if you have not entered all of your teams on COMET in your club section, when you upload the required report, the information will be incomplete.

Therefore, before completing the accreditation application, ALL clubs will need to ensure ALL  coaches, staff, officials and team information that is required has been added to their COMET club account.

Questions highlighted in red, are mandatory criteria to meet Standard award.

Questions highlighted in black, are optional criteria to achieve a higher award or for additional information.

Before actioning any of the sections on the application, you firstly need to click the Edit button highlighted.

Section 1 - Club Management

This section will require the following:

1.1 - Free hand type the other league competitions your club’s teams take part in if more than one i.e. girls league, pan-disability league

This is an optional question; those clubs whose teams participate in one league only will not need to complete this question.

1.2 - Select the Yes or No button depending on your circumstances.

1.3 - Free hand type your club ambitions for the next 12 months i.e. what does your club want/aim to achieve

section 2 - Club workforce

Section 2 will require you to upload a report generated by COMET for each role.

The information will then show on your application if you have registered a person in each role on your COMET club account prior to completing this application.

To upload the report, click on the blue cogs icon highlighted on each and the system will do the rest.

If you wanted to then view what you have uploaded, you can click on the red paper icon to view the contents of the report and check everything is correct.

Everytime you click on the cog icon it will upload a new copy of the report so please ensure to only click this once and then only again if there are any updates you need to add.

The FAW will review these and can remove outdated or incorrect versions if needed.

For this section you will need to spend some time ensuring all personnel for the roles you can see are registered on COMET with your club.

Please see the user guides on registering Coaches, Staff and Officials for further guidance on this.

CAP 2.1 – 2.3 - These roles will all need to be registered in the Officials role types in their specific roles. These roles do not require a DBS and you as clubs can self-approve these registrations on COMET.

CAP 2.4 - Your Club Safeguarding Officer will need a valid DBS and FAW Safeguarding qualification to be confirmed and registered on COMET in this role. Please contacts safeguarding@faw.co.uk if you need assistance in registering your Club Safeguarding Officer.

CAP 2.5 & 2.6 - These roles can be undertaken by the same person, and as per 2.1 - 2.3, these roles will all need to be registered in the Officials role types in their specific roles. These roles do not require a DBS and you as clubs can self-approve these registrations on COMET.

CAP 2.7 - Each age group squad needs a minimum of 1 Football Leaders qualified coach and 1 FAW 1st Aid qualified person, with all personnel needing to have a valid DBS. The role of team helper can be allocated to an individual who has a valid DBS but does not have a coaching or 1st Aid qualification.

Due to 1st Aid courses not being able to be delivered during COVID-19 lockdown, clubs just need to ensure they have at least ONE First Aid qualified person at each training or playing venue. As a result, the same first aid qualified person can be attached to multiple teams on COMET.

CAP 2.8 - A required criteria to achieve Silver, Gold or Platinum award – the individual will need to be allocated the role of GK coach within your club and hold a valid GK Award to be confirmed for this role and the report to be generated.

CAP 2.9 - A required criteria to achieve Silver, Gold or Platinum award – the individual will need to be allocated the role of Coaching Coordinator and hold a C Certificate (Silver award) or B Licence (Gold and Platinum) to be confirmed for this role and the report to be generated.

CAP 2.10 - A required criteria to achieve Silver, Gold or Platinum award – the individual will need to be allocated the role of Volunteer Coordinator to be confirmed for this role and the report to be generated.

section 3 - club provision

You will need to do the following on this section:

3.1 - Click the blue cogs icon to upload a report taken from comet of all your teams you should have added to the system before completing this application.

3.2 -  A required criteria to achieve Gold or Platinum award – freehand type any partnerships you may have with other clubs/organisations for  the provision of youth or adult football if you don’t provide these opportunities within your club

3.3 -  A required criteria to achieve Gold or Platinum award – provide details of your club’s community activity if you run one or more the activities listed as options

3.4 - 3.6 -  Freehand type your club’s training, playing and off-pitch facilities

section 4 - club policies and procedures

In this section, you will need to select YES or NO to all answers, apart from 4.2 where you will have the option of uploading a copy of your Club Safeguarding policy.

To upload a cop of this policy you need to click on the Red paper icon highlighted.

In the pop-up box that appears, you then need to change the document type to Supporting document instead of Generated by COMET.

You then need to click the Choose button and upload your Clubs Policy by double clicking on it wherever it is saved on your device.

section 5 - Club contact information

This section requires you to either upload a single report (cap 5.1) containing all of your club Contact details or freehand type these details in CAP 5.2 – 5.5

The report will include your club website, any social media accounts and any other contact details associated with the club - but again only if this information has been correctly filled in on the clubs page on COMET prior to completing this application.

Once filled in in your club section, again simply click the blue cogs icon and the system will input the required information.

saving and submitting your application

You are able to save your progress and re-visit as often as you may need to before Submitting your application for approval.

After clicking Edit to firstly begin inputting information, you can click the Save button to save any changes and come out of the application.

When you are happy everything has been completed simply click the SUBMIT button highlighted.

The status of the application will then be changes to SUBMITTED and the FAW will be able to see this has been Submitting and for them to review your application and award an appropriate accreditation level.

If any further information is required the FAW can then return this application and leave notes if applicable for the club to action accordingly. When this happens the club manager and club licensing club repsonsible users at your club will get an email to inform them of this so they know further action may be required.

As you can see the application itself is a very straightforward process - it is ensuring all the relevant personnel and club information such as teams and contact details have been registered or added on COMET beforehand that will take the most time when completing the Club Accreditation programme on COMET.

If clubs require support in completing or submitting their application, they can email cap@faw.co.uk with their application query.

 

First Published

18 June 2020

Last Updated

13 October 2020

Part Of

Clubs

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