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In this section, you will need to select YES or NO to all answers, apart from 4.2 where you will have the option of uploading a copy of your Club Safeguarding policy.

To upload a cop of this policy you need to click on the Red paper icon highlighted.

In the pop-up box that appears, you then need to change the document type to Supporting document instead of Generated by COMET.

You then need to click the Choose button and upload your Clubs Policy by double clicking on it wherever it is saved on your device.

section 5 - club contact information

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Clubs

What is an Officials role on COMET?

An Officials role on COMET is basically a committee role that is undertaken for the entire club, as opposed to a Coach role which is for a specific team within a club.

Unlike any Staff roles, no formal qualifications are required for these roles, so organisations are free to self-register people in these roles.

The full list of relevant roles are:

  • Accreditation Officer
  • Assistant Secretary
  • Chairperson
  • Club Volunteer
  • COMET Champion
  • Commercial Officer
  • Committee Member
  • Community Officer
  • Disability Access Officer
  • Disciplinary Officer
  • Fixture Secretary
  • Other
  • Parent Liaison Officer
  • President
  • Referees Officer
  • Secretary
  • Steward
  • Supporter Liaison Officer
  • Treasurer
  • Volunteer Co-ordinator

 

Find or create the Person's record

Once you have logged into COMET, click on the Clubs button on the left hand side of your screen to open the drop down menu.

Firstly check the system in case this new person already has a record on COMET with a previous/different club.

To do this, select Search Officials.

Input the person's details to try and find them on the System

If the person has never registered for your club before, then once on the Search officials page, you will firstly need to remove the organisation and your club name from the Organisation and club boxes highlighted.

By leaving these boxes blank it is now allowing you to search the entire database.

However, you can only find people that are new to your club if you have one of their following details:

  1. Their COMET ID number
  2. Their Surname AND date of birth
  3. Their 6 digit number from the previous FAW registration system.

Once you have input one of these into any of the relevant boxes highlighted, just click Search.

If you get the above screenshot saying no data found, then you can proceed to create a new record on COMET.

To do this you just need to click the New official button highlighted (1).

If the person does have a record that appears in the search results box, simply click on their name to proceed to the person's registration page (2).

Registering a new person

If creating a new record, you now need to fill in all mandatory fields highlighted in red, which includes a photo of the person and also input their address in the contacts tab highlighted.

Selecting/updating the photo

To upload a photo, you can click the Choose button to select a photo if it is saved on your PC/Laptop device.

Alternatively if with the person you can click on the person icon to take a photo with your device if it has has a webcam/camera.

Once taken or uploaded, you must always crop the photo by using the scissors icon.

This will ensure the photo sits correctly on the registration form.

Filling in/updating the address

To fill in the address you need to click on the Contacts tab and then input the postcode into the postcode box.

Once you have done this you simply click on the magnifying glass next to the postcode box.

Once you have clicked the magnifying glass, it will bring up all addresses linked to the postcode and you simply click on the correct address.

It will then populate the address box fully and correctly.

All mandatory fields should now have been filled in.

Fill in the Person's role and Click on Save

After filling in the mandatory fields you would then need to select the role details of the person on the Active registrations tab in the Registration type box and then click Save.

This will begin the registration process and the registration request will move to the first stage - ENTERED.

Registering an existing person

If the person already has a record on COMET, you need to make sure that all of the mandatory fields are still correct and up to date.

The email and home address can be found in the contacts tab, and the photo can be edited in the box highlighted next to the person's information.

If you do need to update any of the information you can click the Edit button highlighted to update as required.

Then click on New registration to begin the registration process.

Input the role details and Click on Save

After clicking New registration, you would need to select the role of the person within your club via the Registration Type button and then click the Save button shown.

This will begin the registration process and the request will move to the first stage - ENTERED.

Uploading the registration form

When the registration is at stage ENTERED, it means that you have begun the process and now need to complete the registration.

At this point the person will have received an email containing the form which they can sign digitally to return to you via email.

Please see our user guide on video on how this can be done.

Alternatively they can also print this out to sign and then scan this back via email, or take a photo of the printed and signed form to return to you via mobile or email.

You can also click the Generate registration form button to get a copy of this form if you needed to print or send via email yourself.

To proceed with the registration you need to click the Documents button highlighted to upload a copy of this signed form onto COMET.

Uploading the signed form

Once you have clicked the Documents button, you should be taken onto a pop-up box where you will need to ensure the document type is set as Registration form, as highlighted.

Then click the Choose button and this will take you onto your Laptop/PC device where you need to go to where the signed form is saved and then double-click on the form to upload it onto COMET.

The form is now uploaded onto COMET

Once you have double-clicked on the document it should immediately appear in the documents box within the Registration form section.

You have now uploaded this document so you can now proceed.

You now need to exit the documents pop-up box by clicking on the white cross in the top right hand corner, and now proceed to complete the registration on the Active registrations tab.

Completing the registration

Once back on the Active registrations tab, now click on Edit.

Edit is the button used to carry out actions on a registration request, so click this to proceed.

Click CONFIRM

Once you have clicked Edit, you will either be able to Cancel the request by clicking the CANCEL button, or proceed to confirm the registration by clicking the CONFIRM button.

Confirm the registration in the pop-up box

Once you have clicked CONFIRM, a pop-up box will appear.

To confirm the registration, just click the CONFIRM button in the pop-up box.

The registration has now been completed

At this point you have done everything you need to and the person is now registered.

The application has moved to the status CONFIRMED and the person will immediately receive a confirmation email containing their registration card and a copy of their personal accident insurance cover when this happens.

First Published

12 June 2020

Last Updated

18 June 2020

Part Of

Clubs

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